Software for law firms built around confidentiality
Software for law firms and notary offices: we build document templates, secure client portals, intake and AI search over your own files, next to the case management program you already use and with confidentiality designed in from the first day.
Overview
Law firms in Croatia already have good tools for the core: a case management program for files, hearings and deadlines, legal databases, and e-Komunikacija for filings with the courts. Notaries work in the systems their chamber provides, such as the e-Notar application. What these tools rarely cover is the work specific to one office - its own contract templates, the way it takes on new clients, how it reports to a large corporate client, or how a partner finds the clause the firm drafted three years ago.
That is the part we build, always as an addition to the official systems, never as a replacement. If a ready-made program for law offices covers your work, keep it - there are several good ones and we will tell you so. Custom software pays off for firms with a recurring type of work in volume, such as debt collection, real estate or corporate transactions, and for offices whose clients expect more than an e-mail with a PDF.
Where it hurts
- Every new contract starts with finding a similar old one and replacing names and figures by hand.
- Clients call or e-mail to ask what is happening with their case, and an associate stops work to answer.
- New clients send identity documents and company papers by e-mail, and they end up scattered across inboxes.
- Time spent on a matter is written down at the end of the month, mostly from memory.
- We know we drafted a clause like this before, but nobody can find it in the shared folder.
What we build for law firms and notaries
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Document assembly
Your own contract and submission templates filled in from a short form, with the right clauses for the case, ready for a lawyer's review in Word.
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Secure client portal
Clients see the status of their matter, exchange documents and receive invoices in one protected place instead of e-mail attachments.
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Client intake
New clients submit their details and documents online, with a conflict check against existing clients and a clear record of who was identified, when and how.
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Time and activity records
Time and work recorded per matter as it happens, ready for billing and for reports to clients who ask for them.
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Private AI search
An AI assistant that searches only your firm's own documents and precedents, cites the source file, and does not send your data for model training.
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Appointments for notary offices
Online booking for clients, with a list of documents to bring for each type of service, so fewer visits end with 'come back tomorrow'.
How we work together
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Confidentiality agreed first
Before we see a single file, we sign a confidentiality agreement and a data processing agreement, and agree what data the new tool may hold and where it is stored.
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One practice area first
We pick one type of work or one team, map how a matter moves through the office, and build the first tool for it.
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Rest of the office
Once it has proved itself, we extend it to other practice areas, add templates and train lawyers and staff on their own matters.
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Your development department
After launch we stay on a monthly basis: maintenance, security updates, template changes when the law changes, and new tools as the firm asks for them.
No project price list. A fixed price before we start.
Every project is different, so the price depends on what you need and how much of it. The first call is free of charge, and you always get a fixed price in writing before any work starts - no surprises.
- 01The first call is free and commits you to nothing
- 02You get a fixed price in writing before work starts
- 03You own the code and data once the work is paid for
- 04Hourly work and extra developers: €40-60 per hour
- 05After launch: software maintenance and development, monthly
Solutions for this industry
- 01 Client portal A secure place where clients upload documents, follow the status of their work, approve drafts and message your team.
- 02 Internal tools that replace spreadsheets Small web apps that replace the shared spreadsheets behind quotes, stock, scheduling and approvals, with roles and history.
Further reading
- 01 GDPR and custom software: what business owners must know A practical guide to GDPR compliance in custom software in Croatia: requirements, costs, the biggest traps, and how to avoid fines.
- 02 RAG & AI knowledge bases: AI that knows your company A practical guide to RAG and AI knowledge bases for business. How they work, when they pay off, and what they cost.
Related industries
- 01 Software for accounting firms Client document portals, deadline boards and workload tools for accounting firms that close the books for many clients every month.
- 02 Software for consultancies and professional services firms Client portals, proposal and report generators, AI on your own documents and method tools for consultancies, agencies and advisory firms.
Services behind it
- 01 Custom software development Web apps, mobile apps, internal tools and platforms built around your processes - including takeovers of existing code.
- 02 AI agents and assistants AI agents and assistants for support, sales, documents and operations, with guardrails, data privacy and human approval.
- 03 Business process automation Orders, invoices, reports and approvals that move between your systems on their own, with people only where judgement is needed.
Questions
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01 Do you replace our case management program or e-Komunikacija?
No. Case files, hearings and filings with the courts stay in the programs and official systems you already use, and notaries keep working in their chamber's systems. We build the office-specific tools around them, and they work alongside what you already have.
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02 How do you protect client confidentiality?
We sign a confidentiality agreement and a data processing agreement before any work, keep data on servers in the EU, limit access by role and matter, and log every access. Our developers work only with the data they need. Your professional duties remain yours, so the final call on what may be stored and how is always made by you or your adviser.
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03 Is it safe to use AI with client documents?
It can be, if it is set up correctly. The AI assistant we build searches only your own documents, runs under a provider agreement that excludes using your data for training, respects the same access rights as the rest of the system and always shows the source. It drafts and finds; a lawyer decides.
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04 How much does software for a law firm cost?
The price depends on scope - the number of users, practice areas and which tools you need first. That is why we do not publish a price list. The first call is free, and the price is agreed in writing before any work starts.
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05 Is this only for large law firms?
No. A small office with one recurring type of work, such as collections or real estate, often gains the most from a single well-built template tool or client portal. We start with the part that costs you the most time each week.
What eats the most time in your office?
Tell us which part of the work repeats every week. The first call is free, and the price is agreed in writing before any work starts.
Completely free. No commitments.
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